Study English for meetings and email

Builds a four-week plan for meeting and email English, with a short placement check.

What you send

Design the first four weeks of a three-month study plan at 30 minutes a day. Put each week’s goal, short practice for meeting conversations and email writing, and a way to measure progress in a table. Add a five-question placement check before the plan begins.

I am an adult learner at an intermediate English level. I can study 30 minutes a day for three months.
I want to contribute more confidently in work meetings and write clear emails to colleagues.
I can read work email, but I hesitate when speaking and make mistakes when drafting replies.

What you get

Here is a practical first-month plan for a three-month program, designed for an adult intermediate learner with 30 minutes per day.

Five-question placement check before the plan begins

Do this before Week 1. Answer without using a dictionary or translator. Then compare with the expected answers.

# Question Expected answer
1 Choose the best sentence to ask for clarification in a meeting: “What do you mean?” / “Could you clarify what you mean by the deadline?” / “Explain.” “Could you clarify what you mean by the deadline?”
2 Correct this sentence: “I am agree with you and we can do it soon.” “I agree with you, and we can do it soon.”
3 Rewrite this politely: “Send me the report now.” “Could you please send me the report by 3 p.m. today?”
4 Write a short reply to: “Can you update me on the project?” “Hi [Name], Sure. I will update you by Friday with the current status and next steps.”
5 In a meeting, you disagree. Improve this: “No, that’s wrong.” “I see your point, but I have a different view because…”

Self-score:

  • 4–5 correct: B1+ / lower B2
  • 2–3 correct: B1
  • 0–1 correct: A2 / early B1

If your score is 2–3, this plan is suitable. If it is 4–5, make the tasks slightly longer or more formal.

Daily 30-minute structure

Use this structure every day:

Time Activity
5 minutes Review useful phrases from the week
10 minutes Meeting speaking practice
10 minutes Email writing practice
5 minutes Correct one mistake and write it in a log

First four weeks of the plan

Week Goal Meeting conversation practice Email writing practice Way to measure progress
1 Speak more clearly in short meeting turns and write direct replies Practice three sentences before a real or simulated meeting: “I’d like to add…”, “Could you clarify…?”, “So the next step is…”. Record a 2-minute update about your work. Write a 60-word reply to a colleague’s email. Include: greeting, direct answer, action, and closing. At the end of Week 1, listen to your recording and check: Did you speak for 2 minutes? Did you use at least 2 meeting phrases? Did your email include all four parts?
2 Agree or disagree politely and make clear requests Practice polite disagreement: “I see your point, but…”, “I’m not sure that’s the best option because…”, “Would it be possible to…?” Do a 3-minute role-play where you disagree with a colleague. Write a request email asking for information or a deadline. Use: “Could you please…”, “I would appreciate it if…”, “By Friday…”. Count how many polite request phrases you use correctly. Check that the email has a clear subject, request, deadline, and thanks.
3 Give work updates and follow up without sounding aggressive Practice a 2-minute status update: “What is done”, “What is next”, “What is blocking us”. Record yourself once, then improve the second recording. Write a follow-up email after someone did not reply. Use: “Just following up on…”, “Could you confirm…?”, “Please let me know if…”. Compare the first and second recordings. Progress is clear if the second recording has fewer pauses and more complete sentences.
4 Summarize decisions and write meeting notes Practice ending a meeting with: “To summarize, we agreed…”, “The action items are…”, “We will follow up on…”. Record a 1-minute meeting summary. Write a 100-word email with meeting notes: decisions, owners, dates, and next meeting. Create a checklist: Does the summary include 1 decision, 2 action items, and 1 date? If yes, you are ready for the next month.

Simple progress log

Keep a short note after each week:

Week What I improved Main mistake Phrase I will practice next week
1
2
3
4

Recommended focus for your situation

Because you hesitate when speaking and make mistakes when drafting replies, prioritize these in Week 1–2:

  1. Use fixed meeting phrases instead of building sentences from scratch.
  2. Write emails with a template: greeting → answer → action → closing.
  3. Record yourself for 2 minutes before real meetings.
  4. Keep only one error log instead of correcting every small mistake.

How it works

  1. Share your level, available time and work goal.
  2. Answer the five placement questions.
  3. Start the four-week plan and check progress weekly.

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