Categorize a month's expenses and summarize them

Paste the list of transactions; it sorts them into accounting categories, totals each one and points out what needs a document or a second look.

What you send

Sort this month's transactions for a small business (amounts in SAR) into accounting expense categories, total each category in a table, and point out the ones that need a document or an explanation. Don't assume anything that isn't there.

01/09 Office rent: 6,000
02/09 Electricity bill: 742
03/09 Accounting software subscription: 299
05/09 Delivery car fuel: 380
08/09 Transfer to Ahmed: 1,500
10/09 Instagram ads: 1,200
12/09 Office supplies: 215
15/09 Salaries, three employees: 18,000
20/09 Restaurant: 460
25/09 Internet and mobile: 520

What you get

Below is a classification based only on the descriptions provided. No assumptions have been made about the business purpose, tax treatment, or whether the amounts are VAT-exclusive.

Transaction classification

Date Description Proposed accounting category Document / explanation needed
01/09 Office rent Rent expense Lease agreement, rent invoice, or payment proof
02/09 Electricity bill Utilities expense Electricity bill / invoice
03/09 Accounting software subscription Software / IT subscriptions expense Subscription invoice or payment receipt
05/09 Delivery car fuel Vehicle / fuel expense Fuel receipt; if needed, vehicle log or proof of business use
08/09 Transfer to Ahmed Unclassified — needs explanation Purpose of transfer, payment voucher, contract, invoice, salary advance approval, or other supporting document
10/09 Instagram ads Advertising / marketing expense Invoice, platform receipt, or payment statement
12/09 Office supplies Office supplies expense Invoice or receipt
15/09 Salaries, three employees Salaries / wages expense Payroll list, employment contracts, payment proof
20/09 Restaurant Meals / entertainment expense — provisional Receipt and business purpose; if personal, it should not be treated as a business expense
25/09 Internet and mobile Telecom / internet expense Invoice or payment receipt

Category totals

Accounting category Total SAR Notes
Rent expense 6,000
Utilities expense 742
Software / IT subscriptions expense 299
Vehicle / fuel expense 380
Advertising / marketing expense 1,200
Office supplies expense 215
Salaries / wages expense 18,000
Meals / entertainment expense 460 Provisional; needs receipt and business purpose
Telecom / internet expense 520
Subtotal — classified as expense 27,816
Unclassified / needs explanation 1,500 Transfer to Ahmed
Total transactions reviewed 29,316

Items needing follow-up

  1. Transfer to Ahmed — SAR 1,500
    This cannot be classified as an expense based only on the description. It could be a salary, advance, loan, owner withdrawal, supplier payment, or something else. It needs a clear explanation and supporting document.

  2. Restaurant — SAR 460
    This is shown as a provisional meals/entertainment expense, but it needs a receipt and explanation of the business purpose. If it was personal, it should be reclassified as a withdrawal or personal expense, not a business expense.

  3. Salaries — SAR 18,000
    Since this relates to three employees, payroll documentation is needed to support the expense and any related employee records.

How it works

  1. Paste the transactions or upload the statement.
  2. Check the categories and the notes.
  3. Ask for it as an Excel sheet.

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